Privacy Policy

The privacy of your personal information is afforded the highest level of importance by Teachers On Net (Australia) Pty Ltd (ACN 098 005 988) (Company). The Company owns and operates the website located at visasponsor.jobs (Site).

The Company complies with the requirements of the Privacy Act 1988 (Cth) (Act) and the Australian Privacy Principles (APPs) prescribed by the Act in respect of the manner in which we handle your personal information. Where applicable, we also comply with the EU General Data Protection Regulation (GDPR), UK Data Protection Act 2018, and relevant US state privacy laws including the California Consumer Privacy Act (CCPA). We will strictly comply with all relevant legislative requirements, and the requirements of the Act will prevail in the event of an inconsistency with the terms of this document.

This Privacy Policy sets out our information handling procedures and the rights and obligations that both you and we have in relation to your personal information.

Non-personal information

We may from time to time collect non-personal information regarding visits to our Site, including, without limitation, which sections of the Site are most frequently visited, how often, and for how long. This data is always used as aggregated, non-personal information, and may be shared with our partners and prospective advertisers to provide them with information relating to how visitors ‘use’ the Site. This is done for the purpose of providing you with the best and most efficient services.

What kinds of personal information do we collect?

The purpose of the Site is to help job seekers and job advertisers connect, and to provide other related services.

The kinds of personal information that we may collect and hold from time to time in the course of our business includes:

• for job seekers who choose to set up job alerts, your email address;
• for job seekers who contact us via our contact form or email, your email address and any information you choose to provide in your message;
• for job advertisers, your contact information, including email addresses, telephone numbers, and company details;
• for job seekers who submit applications through our Site, application information that passes through our systems temporarily before being forwarded to employers (we do not retain this information);
• data relating to your activity on our websites via Google Analytics and Google AdSense, including IP addresses, browser information, device identifiers, and browsing behavior;
• cookies and similar tracking technologies placed by Google Analytics and Google AdSense; and
• for applicants applying for a job with the Company or Company staff, employment history, educational qualifications, reference checks, payroll information and medical information (where relevant).

Legal Basis for Processing (GDPR) Where GDPR applies, our legal bases for processing personal information are:

• Consent: When you provide your email address for job alerts or contact us
• Legitimate interests: For website analytics, advertising, and providing our job board services
• Contract: When processing job applications and employer information to provide our services

How do we collect and hold personal information?

We will only collect personal information where it is reasonably necessary to do so for the conduct of our business. Any collection of personal information by us will be fair and lawful and will not be intrusive.

We will collect personal information about you in a variety of ways, including the following:

• if you choose to set up job alerts by providing your email address;
• if you contact us via our contact form or email;
• if you provide your information by telephone, post, email or facsimile, or in person;
• if you submit a job application through our Site (this information is forwarded to employers and not retained by us);
• for job advertisers, if you submit it as part of an advertisement you wish to post on the Site; and/or
• if you otherwise require us to provide services to you.

We automatically collect information about how you use our Site through Google Analytics and Google AdSense, including IP addresses, browser information, device identifiers, browsing behavior, the areas of our Site that you visit, and referring URLs. We use Google’s Consent Management Platform to manage consent for these services where required by law. This information is necessary for providing personalised and location-based content as well as for analysing the use of resources, troubleshooting problems, preventing fraud, and improving our services.

If it is reasonable and practical do so, we will collect personal information about you only from you. In the course of operating our business, however, we may collect personal information from third parties such as your employers (for example, if you are nominated as the contact person for a job advertisement placed on the Site by another person within your organisation), our suppliers, advertisers, mailing lists, recruitment agencies, contractors, clients and business partners.

If we collect personal information about you from a third party we will, where appropriate, request that the third party inform you that we are holding such information, how we will use and disclose it, and that you may contact us to gain access to and correct and update the information.

When we collect personal information from you, we will take reasonable steps to notify you or ensure you are aware of:

• our identity and contact details;
• that we have collected your personal information, and whether that collect is required or authorised by law;
• the purposes of collection;
• the consequences if personal information is not collected (such as if this will affect our ability to provide products or services to you);
• our usual disclosures of personal information of the kind collected;
• information about this Privacy Policy; and
• whether we are likely to disclose personal information to overseas recipients, and if practicable, the relevant countries in which they are located.

Some of the above information is included in this Privacy Policy.

Data Retention

We retain personal information only as long as necessary for the purposes for which it was collected:

• Job alert email addresses: Until you unsubscribe or disable the alert
• Contact form inquiries: Until the inquiry is resolved, then deleted
• Job applications: Not retained - immediately forwarded to employers
• Employer contact information: Until the job posting expires or is removed
• Analytics data: As determined by Google’s retention settings

How do we hold personal information?

We will hold personal information as either physical records, electronically on our intranet system, as records in cloud storage, and in some cases, records on third party servers, which may be located overseas.

We take active steps to hold all hard copy and electronic records of personal information in a secure manner to ensure that they are protected from misuse, interference and loss, and unauthorised access, modification or disclosure.

We have procedures in place to destroy or de-identify personal information once it is no longer needed for a valid purpose or required to be kept by law.

Purposes for which we collect, hold, use and disclose personal information

In general, the Company will collect, hold, use and disclose personal information for the purposes of providing or offering goods and services to you, or engaging you to provide goods or services to us or on our behalf. One of our main purposes is to provide a job noticeboard via the Site, giving employers the opportunity to post job advertisements, and job seekers the opportunity to be informed of these, and make applications to such employers.

By providing us with your personal information, you consent to us using and disclosing your personal information for the following purposes:

• sending job alerts to job seekers who have subscribed;
• responding to contact form inquiries and direct emails;
• facilitating job applications by forwarding them to employers;
• matching you with potentially suitable job opportunities, if you are a job seeker;
• making job postings available to job seekers;
• website analytics and improvement through Google Analytics;
• displaying relevant advertisements through Google AdSense;
• providing you with news and information about our products and services;
• personalising your experience with our services; and
• for Company job applicants or tendering parties, assessing your eligibility for employment by the Company, or engagement by the Company as a contractor, and managing your relationship with us.

Where you do not wish to provide us with your personal information, we may not be able to provide you with requested goods or services, or otherwise assist you in relation to the above purposes.

You may opt out of receiving marketing and promotional material from the Company at any time by contacting our Privacy Officer, using the contact details set out below.

There may be circumstances in which we are authorised or required by law to use or disclose your personal information. For instance:

• A number of laws require the provision of personal information to third parties, including the Corporations Act 2001 (Cth). The precise information required to be provided will vary depending on the circumstances requiring disclosure of that information.
• We may also use or disclose personal information about you to avoid, lessen or prevent a serious emergency or crime. If we use or disclose personal information about you in those circumstances we will make a written record of such use or disclosure.

We may disclose personal information between our related bodies corporate or to third parties such as our business partners, suppliers, organisations that provide us with technical and support services, our clients or our professional advisors, where permitted by the Privacy Act.

Any disclosure that is required to be made to any third party will be made primarily for the purpose of providing or offering goods and services to you. If we disclose information to a third party, we generally require that the third party protect your information to the same extent that we do.

Your Rights and How to Exercise Them

Under Australian Privacy Law: You have a right to request access to your personal information and to request its correction if it is out of date or incorrect.

Under GDPR (for EU/UK residents): You have additional rights including:

• Right to erasure (deletion) of your personal information
• Right to restrict or object to processing
• Right to data portability
• Right to withdraw consent at any time

Under US State Privacy Laws (where applicable): You may have rights including:

• Right to know what personal information is collected
• Right to delete personal information
• Right to opt-out of sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your rights

To exercise any of these rights:

• For job alerts: You can unsubscribe using the link in any job alert email
• For other requests: Contact our Privacy Officer using the details below

You may request access or correction at any time by sending a written request to our Privacy Officer via the contact details set out below.

You do not need to provide a reason for your request for access to your personal information. We may charge a small fee for providing access to your personal information if it requires a significant amount of time to locate or collect your information or to present it in an appropriate form. We will not charge you to correct your personal information that we hold in our records.

We will respond to all requests for access to or correction of personal information within a reasonable time.

Please note there may be circumstances in which we are not able to provide you with access to your information, such as where the requested access will have an unreasonable impact upon the privacy of others or where we are required by law to withhold the information. If we are unable to provide you with access to your information, or make the amendments which you have requested, we will provide you with reasons for this decision.

Third-Party Services

We use the following third-party services that may collect personal information:

• Google Analytics: For website analytics and usage statistics
• Google AdSense: For displaying advertisements
• Google Consent Management Platform: For managing consent preferences

These services have their own privacy policies.

Complaint procedures

If you believe that we may have breached the Australian Privacy Principles, or failed to comply with this policy, you may direct your complaint to our Privacy Officer, using the contact details set out below.

We take all complaints seriously, and will respond to your complaint within a reasonable period.

If you are dissatisfied with the handling of your complaint, you may contact the Office of the Australian Information Commissioner as follows:

Office of the Australian Information Commissioner
GPO Box 5218
Sydney NSW 2001
Telephone: 1300 363 992
Email: enquiries@oaic.gov.au

Cross Border Disclosures of Information

The Site is available for use by job applicants and advertisers in locations outside Australia including Hong Kong, the United Kingdom, China, Malaysia, India, the United States of America and Canada. The Company may therefore disclose personal information in the course of providing the Site and its functionality, and our services, to persons in these countries and other countries in which advertisers and/or job seekers are located from time to time, including at your request.

We may disclose your personal information to other entities located outside of Australia, including our data hosting providers and Google (for Analytics and AdSense services), located in the United States of America.

For EU/UK residents: We rely on Google’s compliance with applicable data transfer mechanisms for international transfers to the US.

General

Where practicable, we are required to provide the option for you to deal with us anonymously or under a pseudonym. This option will not be available where we are required or authorised by law to deal with individuals who have identified themselves, or if we need to verify your identity in order to provide products or services to you.

This document reflects our Privacy Policy as at 13 June 2025. We may amend our Privacy Policy at any time by posting an updated Privacy Policy on the Site. We will notify users of material changes where required by law.

Privacy Officer

Our Privacy Officer can be contacted as follows:

Privacy Officer
PO Box 195
Hawthorn VIC 3122
Phone: 1800 003 202
Fax: 08 8172 0009
Email: admin@visasponsor.jobs

For rights requests under GDPR or US state privacy laws, please clearly indicate the nature of your request in your communication.